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Ralph H. Johnson VA Medical Center

 

Welcome Residents/Students/Trainees

Welcome to the Ralph H. Johnson VA Medical Center (RHJ VAMC) and congratulations on your selection into your training program. Our mission is to honor America's Veterans by providing exceptional health care that improves their health and well-being. Our Vision focuses on being a patient-centered integrated health care organization by providing excellent health care, research, and education to Veterans.

Upcoming Training Orientation Dates

(Please check back for upcoming orientation dates.)

DATE

TIME

LOCATION

TARGET AUDIENCE

January 5, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC Nursing Orientation

January 13, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC SRNA Students

April 7, 2017

12:00 p.m.

MUSC Campus

MUSC Pharmacy Students

May 5, 2017

8:00 a.m.

MUSC Campus

MUSC Medical Students

June 23, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC Residents

June 26, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC Residents

July 7, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC Fellows

August 24, 2017

7:30 a.m.

Main Auditorium, 1st Floor

MUSC Nursing Orientation

Form Submission Instructions for New Trainees

The Department of Veteran Affairs requires you to provide and complete a few items which are outlined below. These elements must be completed prior to obtaining access to our patient record system, facilities or beginning your training experience. The forms, training prerequisites and instructions are outlined below. All forms must be submitted to Education Service no later than three weeks prior to your scheduled orientation date.

Points of contact:

Candice Swanson: candice.swanson@va.gov, 843-789-7642
Tanika Fuentes: tanika.fuentes@va.gov, 843-577-5011, ext. 5060
Located on the 2nd floor in Education Service, Room CC205.
**Office hours for student walk-ins: 8 a.m. to 10 a.m. and 1 p.m. to 3 p.m.

1. Fingerprinting

  • You must be fingerprinted no later than eight weeks prior to your clinical start date or a specific date identified by your Program Coordinator. Fingerprinting is conducted by our Personal Identity Verification (PIV) Office in room B197 on the first floor at 109 Bee Street. They are open Monday - Friday, 7:30 a.m. - 4:30 p.m., with the exception of Federal Holidays. Note: One form of ID (A Driver's License and/or a Social Security Card is recommended and is required at the time of fingerprinting.)
  • You will have your picture taken and be given your ID badge at a later date. When you have your picture taken you will need to provide two forms of ID (Driver's License and Social Security Card). Candice Swanson or Tanika Fuentes will contact you when you are cleared to have your photo taken. You cannot get your badge until you receive your computer access codes from our office.

Table of Accepted Identification (from Form I-9)

Picture ID

Non-Picture ID

  • State-Issued Driver's License
  • State DMV-issued ID card 
  • U.S. Passport
  • Military ID card
  • Military dependent's card
  • Foreign Passport with appropriate stamps
  • Permanent Resident Card or Alien Registration Card with a photograph (INS Form I-151 or I-551)
  • Social Security Card
  • Certified Birth Certificate
  • State Voter Registration Card
  • Native American Tribal Document
  • Certificate of U.S. Citizenship (INS Form N-560 or N-561)
  • Certificate of Naturalization (INS Form N-550 or N-570)
  • Certification of Birth Abroad Issued by the Department of State (Form FD-545 or Form DS-1350
  • Conceal to carry permit

  • If currently at or near another VA – ask for a courtesy print and provide these transmittal codes (SON-3219 and SOI-VAL5).

2. Training/Forms/Other Items

3. Submission of Items 

ONLY COMPLETE PACKETS WILL BE ACCEPTED.  All complete packets need to be sent to: VHACHAAffiliationsGroup@va.gov or brought to us in person during our office hours ONLY. This is the only way we will accept your packages.  We do not accept incomplete packets and will not process your paperwork until we receive a completed package. You may send multiple emails if you can’t make all the documents fit on one email. If you do this, please be sure to name your documents by what form they are. All packets need to be turned in by the date assigned by your individual program coordinator at your school to ensure your orientation or clinical start date will not be delayed. 

Form Submission Instructions for Continuing/Returning Residents & Students

For questions regarding these instructions, please contact the Education Service Line at 843-789-7642 or 843-577-5011 ext. 5060.

Helpful tips for onboarding process

  • When filling out the Application for Health Professions Trainees, be sure to sign as the applicant and the appointee.
  • You do not have to get the Standard Form 61, Appointment Affidavit notarized. We have a notary here. Please make sure to fill it out and sign it.
  • Fingerprints are only good for 120 days, please be thoughtful about timing of getting your fingerprints done.
  • If you have worked at a VA before and need to transfer your TMS account, call 1-866-496-0463 and let them know you need to be in the CHA Domain.

Miscellaneous information

  • The Computer Lab is located on the 2nd floor, Room CC211. The lab is open from 7:30 a.m. to 4 p.m.
  • Complete our Learners' Perceptions Survey at https://www.va.gov/OAA/surveys/. The survey:
    • allows funding for the Department to better support trainees.
    • informs us how we are doing and what can be done differently.

Educational Resources