Resident/Student Information - Ralph H. Johnson VA Medical Center
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Ralph H. Johnson VA Medical Center


Resident/Student Information

Welcome to the Ralph H. Johnson VA Medical Center and congratulations on your selection into your training program. Our mission is to honor America's Veterans by providing exceptional health care that improves their health and well-being. Our Vision focuses on being a patient-centered integrated health care organization by providing excellent health care, research, and education to its recipients.

In order to facilitate in-processing at the Ralph H Johnson VA Healthcare System, we request that you complete the required paperwork and mandatory training prior to your arrival at orientation. Please follow the instructions below.

Trainee Qualifications and Credentials Verification Letter (TQCVL)

To qualify for VA training each health professions trainee (HPT) must first be listed on a Trainee Qualifications and Credentials Verification Letter (TQCVL). The Program Director (VA or non-VA) provides a TQCVL to begin HPT onboarding. A TQCVL is required for all HPTs, either VA stipend-paid or Without Compensation (WOC). For multi-year programs, all trainees, new and continuing, will be listed on a TQCVL prior to the start of the academic year. You can find the updated forms and instructions in a Guide at the following link.

Onboarding Instructions

Step 1:

Complete mandatory training. Follow the attached instructions. 

**If you have worked at a VA before and need to transfer your TMS account, call 1-855-673-4357 and let them know you need to be transferred into the CHA Domain.

Step 2:

You must be fingerprinted no later than 4 weeks prior to your clinical start date.
** Please note that Fingerprints are only valid for 120 days so please plan accordingly when around your rotation date.

Fingerprinting is conducted by our Personal Identity Verification (PIV) Office in room B197 on the first floor at 109 Bee Street. They are open Monday - Friday, 7:30 a.m. - 4:15 p.m., with the exception of Federal Holidays. Note: One form of ID (Driver's License and/or Social Security Card) is recommended and is needed at the time of fingerprinting. No appointment is required.

You will have your picture taken and be given your ID badge at a later date.  When your picture is taken, you will need to provide two forms of ID (Driver's License and Social Security Card).
Click here for table of Accepted Identification

**If currently at or near another VA – ask for a courtesy print and provide these transmittal codes (SON-3219 and SOI-VAL5).

Step 3:

Submit completed packages via one of the following options:


 843-579-3795 | Please address the fax to The Ralph H. Johnson VAMC Affiliation Coordinators

You can also mail your applications to us at:

Ralph H. Johnson VAMC
Education Service (14)
ATTN: Affiliations Office
109 Bee Street
Charleston, SC. 29401

If you are going to mail your application, please do so 4-7 weeks before your rotation.


Step 4:

At the end of your Ralph H. Johnson VA Medical Center rotation, please complete the clearance form and submit the completed form to Academic Affiliations office on the 2nd floor, room CC205.

VA Learners Perception Survey

(To be completed at the end your VA rotation)

This survey asks you to rate various aspects of your VA clinical training experience. Information from this survey will provide feedback for identifying areas of excellence as well as areas needing improvement. Please base your answers on the VA facility where you have had your most recent clinical experience. To take this survey, you must have had clinical training at a VA facility during this academic year. Please allow 10 minutes to complete this survey. Go to:, then choose “Learners Perception Survey” in the middle of the page.

For questions and more information, please contact:

Ralph H. Johnson VA Medical Center
Office of Academic Affiliations (14)
109 Bee Street
Education Service, Room CC205
Charleston, SC 29401
Phone: 843-789-7642
Fax: 843-579-3795