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Ralph H. Johnson VA Medical Center

 

Welcome Residents/Students/Trainees

Welcome to the Ralph H. Johnson VA Medical Center (RHJ VAMC) and congratulations on your selection into your training program. Our mission is to honor America's Veterans by providing exceptional health care that improves their health and well-being. Our Vision focuses on being a patient-centered integrated health care organization by providing excellent health care, research, and education to Veterans.

Upcoming Training Orientation Dates

(Please check back for upcoming orientation dates.)

DATE

TIME

LOCATION

TARGET AUDIENCE

January 5, 2017

7:30am

Main Auditorium, 1st Floor

MUSC Nursing Orientation

January 13, 2017

7:30am

Main Auditorium, 1st Floor

MUSC SRNA Students

February 7, 2017

8:00am

TBD

CSU Nursing Students

TBD

8:00am

MUSC Campus

MUSC Pharmacy Students

May 5, 2017

8:00am

MUSC Campus

MUSC Medical Students

June 23, 2017

7:30am

Main Auditorium, 1st Floor

MUSC Residents

June 26, 2017

7:30am

Main Auditorium, 1st Floor

MUSC Residents

July 7, 2017

7:30am

Main Auditorium, 1st Floor

MUSC Fellows

August 24, 2017

7:30am

Main Auditorium, 1st Floor

MUSC Nursing Orientation

Form Submission Instructions for New Trainees

The Department of Veteran Affairs requires you to provide and complete a few items which are outlined below. These elements must be completed prior to obtaining access to our patient record system, facilities or beginning your training experience. The forms, training prerequisites and instructions are outlined below. All forms must be submitted to Education Service no later than three weeks prior to your scheduled orientation date.

1. Fingerprinting

  • You must be fingerprinted no later than eight weeks prior to your clinical start date or a specific date identified by your Program Coordinator. Fingerprinting is conducted by our Personal Identity Verification (PIV) Office in room B197 on the first floor at 109 Bee Street. They are open Monday - Friday, 7:30 a.m. - 4:30 p.m., with the exception of Federal Holidays. Note: One form of ID (A Driver's License and/or a Social Security Card is recommended and is required at the time of fingerprinting.)
  • You will have your picture taken and be given your ID badge at a later date. When you have your picture taken you will need to provide two forms of ID (Driver's License and Social Security Card). Candice Swanson or Tanika Fuentes will contact you when you are cleared to have your photo taken. You cannot get your badge until you receive your computer access codes from our office.
  • If currently at or near another VA – ask for a courtesy print and provide these transmittal codes (SON-3219 and SOI-VAL5).

2. Training/Forms/Other Items

3. Submission of Items 

ONLY COMPLETE PACKETS WILL BE ACCEPTED.  All complete packets need to be sent to: VHACHAAffiliationsGroup@va.gov. This is the only way we will accept your packages.  We do not accept incomplete packets and will not process your paperwork until we receive a completed package. Please do not bring them in person. You may send multiple emails if you can’t make all the documents fit on one email. If you do this, please be sure to name your documents by what form they are. All packets need to be turned in by the date assigned by your individual program coordinator at your school to ensure your orientation or clinical start date will not be delayed. 

Form Submission Instructions for Continuing/Returning Residents & Students

For questions regarding these instructions, please contact the Education Service Line at 843-789-7642 or 843-577-5011 ext. 5060.

Helpful tips for onboarding process

  • When filling out the Application for Health Professions Trainees, be sure to sign as the applicant and the appointee.
  • You do not have to get the Standard Form 61, Appointment Affidavit notarized. We have a notary here. Please make sure to fill it out and sign it.
  • Fingerprints are only good for 120 days, please be thoughtful about timing of getting your fingerprints done.
  • If you have worked at a VA before and need to transfer your TMS account, call 1-866-496-0463 and let them know you need to be in the CHA Domain.

Educational Resources